Can you use your access control system to sign in and out your visitors and subcontractors?

Feb 6, 2024 | Commercial Security, Door Access Control, Office Security, Security Systems

Whether you have a corporate office, an industrial premise, or a multi-site workplace, managing visitors and subcontractors efficiently while ensuring robust security measures can be challenging. Traditional paper-based sign-in sheets and manual tracking methods can lead to potential security breaches and administrative headaches.

Enter access control systems; a modern solution to help with visitor and subcontractor management. These electronic systems offer a comprehensive approach to security by combining reliable technology with user-friendly interfaces, making them useful tools for any organisation concerned with safeguarding its premises and personnel.

Streamlined Visitor Management

If you are wanting to see the back of paper-based visitor logs and unreliable manual processes and have an access control system already then have a look at the streamlined approach to managing visitors, with features such as:

  • Digital Check-in/Check-out: Visitors can quickly sign in and out using intuitive touchscreens or mobile applications, reducing wait times and enhancing the overall visitor experience.
  • Customisable Visitor Badges: Upon check-in, visitors receive personalised badges with required information and access levels, ensuring clear identification and restricted access where necessary.
  • Pre-registration and Approval: Hosts can pre-register visitors in the system, enabling seamless entry upon arrival and allowing for streamlined approval processes.
  • Integration with Appointment Systems: Access control systems can integrate with existing appointment scheduling software, further enhancing efficiency by automatically syncing visitor information and appointments.

Efficient Subcontractor Management

In addition to visitor management, access control systems offer robust capabilities for subcontractor management, catering to the unique needs of contractors and service providers:

  • Role-based Access Control: Subcontractors can be assigned specific access levels based on their role and responsibilities, ensuring they only have access to designated areas or where they have been issued permits to work.
  • Time-bound Access: Temporary access permissions can be granted to subcontractors for the duration of their project, preventing unauthorised entry after project completion.
  • Real-time Monitoring: Site managers can monitor subcontractor activity in real-time, keeping track of arrivals, departures, and movements within the premises.
  • Compliance and Audit Trails: Access control systems maintain detailed audit trails, providing valuable data for compliance purposes and facilitating post-incident investigations if necessary.

Enhanced Security and Compliance

By leveraging access control systems for visitor and subcontractor management, organisations can significantly enhance security while ensuring compliance with regulatory requirements. Key benefits include:

  • Improved Accountability: With accurate records of visitor and subcontractor activity, organisations can hold individuals accountable for their actions, deterring unauthorised behaviours.
  • Mitigation of Security Risks: By implementing stringent access controls and real-time monitoring, access control systems help mitigate security risks such as unauthorised access, theft, and vandalism.
  • Adaptability to Changing Needs: Access control systems are highly adaptable, allowing organisations to scale operations and modify access permissions as needed to accommodate evolving security requirements.

Access control systems represent a paradigm shift in visitor and subcontractor management, offering unparalleled security, efficiency, and flexibility. By embracing these innovative solutions, organisations can safeguard their premises, protect their assets, and maintain operational excellence in an increasingly dynamic environment.

If you haven’t got an access control system within your premises perhaps it is time to talk to an installer who understands how to get the best system set up for your organisational requirements?

You can reach the JKE team on 0800 2545645 or via