Putting a log on the fire

Jan 12, 2023 | Fire Safety

This week our team have taken delivery of some paper pre-printed log books for our clients whose fire alarms and safety equipment we install and look after.

Why is it important that you have a log book?

In this day and age when everyone is digital a paper booklet might feel a bit old school. The thing is if a fire inspector visited your premises, they would ask for the logbook. And you must deliver it to them under the Regulatory Reform (Fire Safety) Order 2005. There’s no “I don’t know where it is” or “we don’t have one” as an acceptable excuse in this instance.

That’s why we provide one when we install fire alarms and systems or you appoint us for a maintenance contract on your existing equipment.

Having our fire log book will enable you to completely fulfil your legal responsibilities when it comes to fire safety on your premises. Provided you keep it on the premises AND filled in.

What’s in the book?

A lot of information about the inspections and maintenance of your fire safety equipment and the testing you do yourself.

Ours includes everything that you need to be fully compliant with the legislation you must adhere to including:

Weekly checks you must do.

  • Your fire alarm testing including the call point used and whether it was satisfactory (or not)
  • Your automatic detector testing, which location you used and again was it satisfactory.
  • Your Automatic door releases

You’ll also need to log what remedial action was taken if anything wasn’t satisfactory and pop a signature in (this will need to be the appointed responsible people (or person) at your site).

Next up are your fire extinguishers and the tests required on them regularly. There’s space to log the checks for the locations and ensure you record the next test date.

There’s also record keeping for fire alarm activations. Now it could be a false alarm, a test or an actual alarm call. You’ll need to record the code, reason, zone (if relevant) and action required. That action could be to call JKE Fire and Security out to inspect the alarm or it could be a simple action like ‘close the door when employees are using the toaster’.

You’ll also need to inspect your fire blankets; the date of the inspection, the type of blanket, where it is located, who inspected it and whether it was satisfactory or not. Again there’s room to record the action taken.

You’re probably getting the picture by now that our log book contains EVERYTHING needed for your regular checks and to document your findings.

Fire logbook contents

One of the pages of our fire safety logbook pages

Other logs include:

  • Signage and fire alarm zonal plan inspections
  • Emergency lighting details and location register (includes space for battery change dates)
  • Emergency lighting service record
  • Fire door inspections and outcomes
  • Means of escape tests and inspections
  • Electrical installations record for examinations, alterations, modifications and extensions
  • Fire fighting plant and machinery tests and inspections
  • Fire instruction staff training records
  • Evacuation drill records
Fire fighting plant and machinery log

The page for fire fighting plant & machinery tests and inspections

Service engineer log

Finally there’s space for service engineer visits to be documented; now that space is short so whilst it’s imperative it’s completed for good record keeping you’ll also receive a more detailed report from the JKE engineers.

It could be a good idea to keep your premise fire risk assessment with your log book as a paper version whether you are using digital records or safety apps or systems.

When JKE Fire & Security install fire equipment our engineers are fully conversant with the products being put into your premises. They understand the installation requirements, the maintenance requirements and every necessary to know about the products whether that’s a fire door, smoke detector or fire alarm.

You can rest assured that our team will supported the nominated responsible people within your organisation to be fully compliant with all of the fire legislation you must adhere to whether you are a multi-site or small unit.

Call JKE Fire & Security today to talk about you’re requirements, we might even send you out our snazzy log book as a thanks for calling!

You can reach us on 0800 2545645