Taking over a Derby office’s Fire and Intruder Alarms

Recently JKE took over the maintenance contract of a large Derby office for both their fire and intruder alarms. As part of a new tenancy agreement the systems needed to be fully tested, remedial actions taken for full compliance and maintenance activities completed ready for a handover.

Taking over the fire alarm and intruder alarms of an office can be a complex process, but with JKE Fire and Security, we ensure a seamless transition. Whether you are a new tenant or a property manager, understanding the essential checks and procedures is crucial for maintaining a secure environment. This blog outlines what you can expect when we take over the security systems of your office.

Initial Checks: Ensuring Your Systems Are Up to Standard

The first step in taking over an office’s fire and intruder alarm systems is conducting a comprehensive assessment. This involves:

1. System Audit: We perform a detailed audit of the existing fire and intruder alarm systems to understand their current state. This includes checking the age, functionality, and compliance of the equipment with the latest safety standards.
2. Inspection and Testing: All alarm devices, control panels, sensors, and communication paths are inspected and tested to ensure they are operational. We also verify that the systems have not been tampered with or have any hidden faults.
3. Review of Service Records: We examine past maintenance and service records to identify any recurring issues or gaps in compliance. This helps us understand the history of the system and plan future maintenance accordingly.
4. Compliance Check: Ensuring that the fire and security systems meet current legal and insurance requirements is critical. We’ll assess whether the existing setup complies with the British Standards for fire and security alarms (BS 5839 and BS 4737, respectively).

Handing Over to a New Tenant: What We Put in Place

Once the initial checks are completed and any necessary repairs or upgrades are made, we move forward with preparing the systems for a smooth handover:

1. System Reconfiguration: If required, we will reconfigure the alarm systems to suit the new tenant’s needs. This includes setting up new access codes, updating contact information, and adjusting system settings to match the tenant’s operational hours and security protocols.
2. Training and Documentation: We provide the new tenant with training on how to operate the fire and intruder alarms effectively. This includes a walk through of the system’s features, basic troubleshooting, and emergency procedures. Comprehensive documentation is also provided, detailing system operations, maintenance schedules, and emergency contacts.
3. 24/7 Monitoring Services: JKE Fire and Security offers optional 24/7 monitoring services to ensure that any alarm activations are promptly responded to, adding an extra layer of security and peace of mind for the new tenant.

Ongoing Maintenance: Keeping Your Systems Reliable

Regular maintenance is essential to keep your fire and intruder alarm systems in peak condition. At JKE Fire and Security, we offer:

1. Scheduled Maintenance Visits: Our technicians will perform routine checks and servicing according to the recommended maintenance schedule. This includes testing sensors, cleaning detectors, checking battery life, and ensuring the overall system integrity.
2. Emergency Call-Outs: Should an issue arise outside of scheduled maintenance, our rapid response team is available to provide support and resolve any faults that may compromise your security.
3. Compliance Updates: As regulations evolve, we keep your systems up to date with any changes in compliance requirements, ensuring your premises remain protected and legally compliant.
4. System Upgrades: We continually assess your systems for potential upgrades, offering recommendations for new technologies that can enhance your office’s security and fire safety.

By partnering with JKE Fire and Security, you can rest assured that your office’s fire and intruder alarms are in expert hands, from the initial takeover through ongoing maintenance. Our goal is to provide a secure environment that meets the unique needs of your business, ensuring peace of mind for you and your team.

Ready to secure your office? Contact us today to learn more about our services and how we can assist with your fire and security needs!